2020.5.20 COMMISSION MEETING AGENDA

Submitted by Sandra Shelton on Tue, 05/19/2020 - 9:08am
Release Date: 
05/19/2020

OKLAHOMA AERONAUTICS COMMISSION MEETING

WEDNESDAY, MAY 20, 2020, AT 10 AM

VIDEOCONFERENCE

 

AGENDA

 

  1. Announcement of COMPLIANCE WITH THE OPEN MEETING AcT, filing of meeting notice, and posting of the agenda — Chairman Dave Amis, III, Sandra Shelton, Public & Government Affairs Liaison

 

Pursuant to the Open Meeting Act, as amended by Senate Bill 661, this meeting shall be held by way of videoconference and teleconference. There will be no physical site for this meeting. Commissioners will participate in the meeting by videoconference and in the event of a failure by teleconference. The participating Commissioners are:

 

Kevin Potter (Congressional District 1)

David Conway (Congressional District 2)

Dave Amis (Congressional District 5)

James Putnam (At-large)

Jerry Hunter (At-large)

 

Commissioner Mike Ray (Congressional District 3) and Lindy Ritz (Congressional District 4) are unable to participate in the meeting.

 

There will be two options for the public to access this Meeting: 1) internet link to the video connection (Zoom meeting) and 2) a muted public access teleconference number. Please see options below for public access to this meeting.

 

The public access will be monitored by the Commission to ensure that if the audio connection of any Commissioner is lost or interrupted, the Meeting will be stopped and not resumed until an audio connection is restored. In such a circumstance, if the audio connection is not restored within thirty (30) minutes, the Meeting will be adjourned and shall be reconvened at 1:30 pm on May 20, 2020. If an audio connection cannot be restored at that time, the Meeting shall be reconvened on May 21, 2020 at 10:00 am. If the audio connection is not restored at this time within 30 minutes, there will be another attempt to reconvene the meeting at 1:30 pm, on May 21, 2020. This pattern will repeat until an audio connection is restored. This Meeting shall be electronically recorded.

 

The public may access this Meeting by way of the following:

 

Online: https://odot.zoom.us/j/95865144858?pwd=Y3RzZXlvM3cvN0pRQWhkY3AyRmFhdz09
 

Phone: +1-408-638-0968, meeting number 958 6514 4858, password 05202020

 

The public may access the Meeting agenda and materials relied upon by the Commissioners at: www.oac.ok.gov

 

  1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT — Chairman Dave Amis, III and Andrea Post, Executive Assistant to Director Bird

 

  1. APPROVAL OF THE MINUTES OF THE AERONAUTICS COMMISSION SPECIAL MEETING ON APRIL 22, 2020 — Chairman Dave Amis, III and Andrea Post

 

Action Required

 

  1. DIRECTOR’S REPORT— Director Victor Bird
  1. Commission staff teleworking and return to the physical office
  2. Oklahoma Airport Grants under the Federal CARES Act
  3. Status of Aviation/Aerospace, and Airport Industries
  4. Partnering with Commerce Department and Local Economic Development
  5. Emerging Aviation Technologies Task Force

 

Information Only

 

  1. LEGISLATIVE, CONGRESSIONAL AND REGULATORY UPDATE — Director Bird

The Commission will be briefed on policy issues concerning aviation/aerospace, and airports in the Legislature and Congress, Commission policy initiatives, and regulatory issues.

 

Information Only

 

6.     Approval to fill position — Victor Bird

The Director will seek approval from the Commission to fill an Aerospace and Aviation Education Program Coordinator position. This will be a part-time employee.

 

Action Required

 

7.     FINANCIAL REPORT — Chris Wadsworth, Finance and Office Manager

        The Commission will be briefed on current budget figures for FY2020.

 

Information Only

 

8.      COMMITTEE ON THE PILOT SHORTAGE – Commissioner Jim Putnam and Grayson Ardies, Deputy Director

        The Commission will be briefed regarding the website as recommended by the Committee.

 

Information Only

 

9.       FIVE-YEAR AIRPORT CONSTRUCTION PROGRAM — Grayson Ardies

The Commission will consider approving the FY2021 - FY2025 Airport Construction Program (ACP).

 

Action Required

 

10.      AIRPORT CONSTRUCTION GRANT PROGRAM CONSENT DOCKET – Grayson Ardies

Any Commissioner may request that any or all of these items be considered individually.

A. The Commission will consider approving an amendment to state grant 4O4-18-FS. The project consists of constructing the south portion of the parallel taxiway system for Runway 02/20 at Idabel McCurtain County Regional Airport. The amendment will allow for line item adjustments due to liquidated damages. Funding will be moved from construction to engineering/construction administration to offset cost due to the increase in time on the project. The amendment will not increase the Commission’s previously approved share.

 

B. The Commission will consider approving the design costs for a project that is currently identified in the Commission’s approved Airport Construction Program at Seminole Municipal Airport.  The project consists of installing LED runway lights and LED PAPIs. The estimated cost of the design phase of the project is $65,000 and will be funded with $61,750 state grant funds and $3,250 sponsor matching funds.

 

C. The Commission will consider approving a state grant for a project that is currently identified in the Commission’s approved Airport Construction Program at Alva Regional Airport.  The project consists of installing an Omni-Directional Approach Lighting System (ODALS). Based on bids, the total project cost is $268,451.57 and will be funded with $255,028.49 of state grant funds and $13,423.08 of sponsor matching funds. An approval is contingent upon the Commission receiving an acceptable grant application.

 

D. The Commission will consider approving a state grant for a project that is currently identified in the Commission’s approved Airport Construction Program at Chattanooga Sky Harbor Airport.  The project consists of rehabilitating the runway, connector taxiway, and apron pavements and installing LED runway lights. Based on bids, the total project cost is $496,854.75 and will be funded with $472,012 of state grant funds and $24,842.75 of sponsor matching funds. An approval is contingent upon the Commission receiving an acceptable grant application.

 

E. The Commission will consider approving a state grant for a project that is currently identified in the Commission’s approved Airport Construction Program at Idabel McCurtain County Regional Airport.  The project consists of rehabilitating the Automated Weather Observation System (AWOS). Based on bids, the total project cost is $187,919 and will be funded with $178,523 of state grant funds and $9,396 of sponsor matching funds. An approval is contingent upon the Commission receiving an acceptable grant application.

 

Action Required 

 

11.       CARES ACT GRANT OFFERS - Grayson Ardies

The Commission will consider granting its approval to accept FAA CARES Act Grant Offers for the three State Park Airports listed below. The grant offer amount is $1,000 per airport or $3,000 in total and will be funded with $3,000 of federal grant funds.

 

  • Carlton Landing Field Airport
  • Fountainhead Lodge Airpark
  • Lake Texoma State Park Airport

 

Action Required

 

12.       VARIOUS LOCATONS GRANT – Grayson Ardies

The Commission will consider granting its approval to allow staff to move forward in accordance with Title 3, Section 85 of Oklahoma State Statutes and act as agent for the Cities for the development of Preliminary Engineering Reports (PER), National Environmental Policy Act (NEPA) documentation, and accepting a FAA grant offer. The approval is contingent upon FAA making a grant offer. The estimated cost of the project is $364,214 and will be funded with $364,214 of federal grant funds.

 

  • PER – Ada Municipal Airport 
  • PER – Alva Regional Airport 
  • PER – Clinton Regional Airport 
  • NEPA - Fairview Municipal Airport 
  • PER – R.L. Jones (Tulsa) Airport 

 

Action Required

 

13.     OKLAHOMA AIRPORT SYSTEM PLAN GRANT PHASE 2 – Grayson Ardies

         Contingent upon a FAA offer, the Commission will consider accepting a system planning grant to fund phase 2 of the Oklahoma Airport System Plan Update.  Total project cost for this phase is estimated to be $221,814 and will be funded with $221,814 of federal grant funds.

 

Action Required

 

14.       OKLAHOMA AIRPORT SYSTEM PLAN UPDATE — Grayson Ardies

The Commission’s existing Oklahoma Airport System Plan was created in 1999.  This system plan has been the backbone for how our current airport system is developed and maintained.  Although airport roles have been updated by staff in the years since 1999, the actual plan has become outdated and needs to be updated to ensure that the Commission can continue to provide for the best system of airports in Oklahoma and to assist federal, state, and local officials with the planning and programming of development projects across the state.  The Commission has conducted a RFQ, selected the highest ranked consultant, and negotiated a scope and fee for the project.  The Commission will consider approving a contract with the selected consultant for the new Oklahoma Airport System Plan. 

 

Action Required

 

15.     AVIATION EDUCATION GRANT PROGRAM — Grayson Ardies, Michelle Bouziden

         The Commission will consider approving a program scope change to a previously approved aerospace and aviation education grant for the Oklahoma CareerTech Foundation “Oklahoma Education and Industry Partnerships” (OEIP). The scope of the program that was originally approved by the Commission involved several seminars to educate teachers on curriculum and ways to better introduce students to aviation and aerospace concepts.  Due to existing COVID-19 complications the in-person events have been canceled and the scope of the program would need to be amended in order to transition to online virtual training sessions. The primary goal of the program is still in place and that is to provide opportunities for teachers to develop/learn about the aviation and aerospace industry and ways they can bring it back to their classrooms to educate their students.  Staff recommends approval for the change in scope of the program.

 

Action Required

 

16.   CONCLUDING REMARKS REGARDING AGENDA ITEMS — Director Bird and Commissioners

 

17.      ANNOUNCEMENT OF NEXT MEETING — Chairman Dave Amis, III

        The Commission will announce the date, time and place for the next Commission meeting.

 

18.    AdjournmenT

 

This public notice/agenda was posted on the Oklahoma Aeronautics Commission website may 19, 2020 at 10:00 am and emailed to those requesting it in compliance with the Oklahoma Open Meeting Act as amended by Senate Bill 661.    

 

_______________________________

Sandra Shelton

Public and Government Affairs Liaison                                                   
                                                                                                                                                                              5.19.2020  9:00 AM

File Attachments: 
2020.5.20 COMMISSION MEETING AGENDA
Release and Expiration Date: 
May 19, 2020
Number of Pages: 
4
Expiration Date: 
May 19, 2020 - 9:00am

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